Office and Facilities Assistant

Arlington, VA
Full Time
Administration
Entry Level
The Institute for Justice, the National Law Firm for Liberty, is seeking an outgoing and energetic professional to fill the role of a full-time Office and Facilities Assistant for its fast-paced headquarters office in Arlington, VA.  The ideal candidate will have a strong customer-service mindset and will be able to work full-time (8:30 AM – 5:30 PM) onsite, along with a bachelor’s degree and/or 0 – 2 years of experience. 

This position presents an opportunity for an entry-level professional to gain administrative experience in the legal field, while being exposed to all aspects of IJ’s work. The Office and Facilities Assistant plays a crucial role at IJ, acting as the face of the organization for all visitors and ensuring its headquarters runs smoothly and efficiently.
Key Responsibilities:
  • Answering, screening, and assisting all incoming phone calls
  • Receiving and distributing incoming mail
  • Submitting maintenance and facilities requests and acting as point of contact for building personnel and outside vendors
  • Maintaining the appearance and functionality of office common areas for day-to-day operations and onsite events
  • Maintaining general office, snack, and beverage supplies
  • Reviewing IJ’s general email inbox
  • Scheduling and assisting with meetings in-person and via Zoom
  • Coordinating approved visitors with building security and greeting all guests
  • Assisting the Administration Team with special projects and events
  • Other duties as assigned
The ideal candidate will have:
  • A bachelor's degree and/or 0-2 years of work experience
  • An outgoing, can-do personality, proactive nature, and desire to work as part of a close-knit team
  • Strong time-management skills and the ability to independently multi-task and prioritize work
  • Excellent written and verbal communication skills
Benefits:
  • Casual dress code
  • Health, Dental, and Vision Insurance (IJ covers 100% of individual premiums)
  • Free Short-Term Disability, Long-Term Disability, and Life Insurance plans
  • HSA employer contributions
  • 401(k) with employer matches
  • Generous PTO including a paid personal day and 12 paid holidays
To apply, submit a resume and cover letter.
No phone calls, please.
 

IJ is an equal opportunity employer.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At IJ we value a diverse workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

To learn more about our culture and benefits, visit our Working at IJ page.

#LI-Hybrid

Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Human Check*