Monthly and Special Gifts Assistant

Arlington, VA
Full Time
Development
Entry Level
The Institute for Justice, a public interest law firm, is on the frontlines fighting to end widespread abuses of government power and secure the rights that allow all Americans to pursue their dreams. We focus on the areas of the law that provide the foundation for a free society and, despite the challenges inherent in litigating against the government, we win three out of every four cases that we file on behalf of our brave clients who come from diverse backgrounds and would otherwise have no recourse.

In this position, you will support IJ’s monthly giving, workplace giving, and employer matching gift programs. These programs play an increasingly important role in our fundraising operations, and because they are uniquely situated and can overlap with various other donor clubs, they are ripe for creative cultivation strategies. As they continue to expand, their role in IJ’s fundraising, and thus this position, will only become more vital.     

The ideal candidate will exhibit the close attention to detail necessary for data entry and donation handling tasks, demonstrate an ability to coordinate and work well with a range of team members on varied projects, and embody the spirit of a growth mindset as this position offers flexibility and an opportunity to develop skills. This position is best suited for a proactive individual with a curiosity to learn and an enthusiasm for supporting the growth of an evolving fundraising program.

Primary Responsibilities:
  • Process donations for each of the above programs by creating and updating donation records in Salesforce.  
  • Generate letters of acknowledgement for each program, which have varied needs and can require different documentation.
  • Coordinate with IJ’s Finance team to process any necessary changes during the monthly reconciliation process.
  • Assist with the administration of online third-party gift disbursement portals by vetting new platforms and creating profiles where appropriate, maintaining compliance, and completing ACH applications when needed.
  • Provide input on cultivation strategies for each program, and work with the programs’ manager to outline the calendar for the year and ensure plans are executed.
  • Facilitate the end-of-year statement mailing for monthly donors and provide general assistance for other in-house Development mailings throughout the year.
  • Log correspondence with donors, ensure any necessary follow-up occurs, and maintain clean data by making coding updates on individual records.

Required Qualifications:
  • 0-2 years of experience working in a professional office setting
  • Strong attention to detail
  • Proven ability to independently manage multiple projects and deadlines
  • Interpersonal skills, capacity to work effectively with different teams and team members
  • Ability to manage confidential information with discretion
  • Entrepreneurial spirit, enthusiasm for taking on varied projects and identifying and filling potential gaps in each program’s operations
  • Ability to troubleshoot unexpected errors that arise
  • Proficiency with Microsoft Office tools (particularly Word and Excel)
  • A commitment to producing error-free work

Preferred Qualifications:
  • Salesforce or similar CRM experience preferred

Benefits:

Salary is commensurate with experience. The Institute for Justice offers:

  • A hybrid work schedule. Ability to work remote up to two days per week
  • Flexible work hours with core business hours from 10 am to 4 pm
  • Full health, dental, and vision insurance (IJ covers 100% of individual premium)
  • Free Short-Term disability, Long-Term Disability, and Life insurance plans
  • 401(k) with employer match
  • Generous PTO, including a paid personal day and 12 paid holidays
  • Smart casual dress code; casual Fridays
  • The opportunity to work with high-performing individuals in a collaborative, collegial, positive work environment

To Apply:

Please submit a resume and a cover letter detailing how your experience will ensure success in this position. Additionally, we encourage you to express your interest in the Institute for Justice's mission and share any insights on how your values align with our work. We are currently accepting applications on a rolling basis.

No phone calls please.

#LI-Hybrid

IJ is an equal opportunity employer.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At IJ we value a diverse workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

To learn more about our culture and benefits, visit our Working at IJ page.

#LI-Hybrid

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